Reports
Several useful reports are available on the Home page. The reports available will depend on the Home page tab you have selected (Microsoft Exchange, OneDrive for Business, or SharePoint Online).
Data Protection Scorecard
The Data Protection Scorecard summarizes the protection status of Microsoft 365 Backup solutions, including Exchange, OneDrive, and SharePoint Online site environments over a period of time.
Microsoft Exchange, and OneDrive for Business
You can filter the report based on the following criteria:
Exchange policy name: Select a specific policy to filter by or select All to show data for all policies (enabled by default).
OneDrive policy name: Select a specific policy to filter by or select All to show data for all policies (enabled by default).
Data protection scorecard for ____ days: Enter the number of days to specify how many days of data the report should include (backwards from the current date).
Click View to generate the report. The report shows the following fields:
Active users
Users with at least one asset assigned
No. of users for whom at least one full backup is completed
No. of users without any asset registered
No. of users whose assets have been protected in the last 30 days.
SharePoint Online
You can filter the report based on the following criteria:
SharePoint Online policy name: Select a specific policy to filter by or select All to show data for all policies (enabled by default).
Data protection scorecard for ____ days: Enter the number of days to specify how many days of data the report should include (backwards from the current date).
Click View to generate the report. The report shows the following fields:
Active sites
No. of Sites for which at least one full backup is completed
No. of Sites which have been protected in the last 30 days.
To download this report, see Download reports. To schedule this report, see Schedule reports.
Backup Overview
The Backup Overview report provides comprehensive information about users and their devices.
Microsoft Exchange, and OneDrive for Business
You can filter the report based on the following criteria:
Policy Name or UserID and Asset Name: Choose the policy name to include only users enrolled under the specified policy, or specify a UserID to see only assets associated with a particular user. You can further refine by Asset name to view only the stats for a specific asset.
Include Users without an asset installed: Check this box to report on all users, even those without an asset.
Include Blocked Users: Check this box to include users who are blocked.
Include Blocked Assets: Check this box to include assets who are blocked
Click View to generate the report. The report shows the following fields:
User ID
Email Address
User Status
Asset Name
Asset Status
Backup Policy Name
Is First Backup Completed
Last Successful Backup End Time
Current Backup Status (if applicable)
Current Backup Completion Percentage (if applicable)
Current Backup Size (if applicable)
Is Backup Running
Total Data Backed Up
Notes
SharePoint Online
You can filter the report based on the following criteria:
Policy Name or Site Name: Choose the policy name to include only sites enrolled under the specified policy, or specify a Site name to see only specific sites.
Include Blocked Users: Check this box to include sites which are blocked.
Click View to generate the report. The report shows the following fields:
Site Name
Site Status
SharePoint Online Policy Name
Is First Backup Completed
Last Successful Backup End Time
Current Backup Status (if applicable)
Current Backup Completion Percentage (if applicable)
Current Backup Size (if applicable)
Is Backup Running
Total Data Backed Up
Notes
To download this report, see Download reports. To schedule this report, see Schedule reports.
Backup History
The Backup History report provides a concise summary of backup history for a configurable set of users or assets.
From and To dates are included in the backup history reports.
Microsoft Exchange, and OneDrive for Business
Click View to generate the report. The report shows the following fields:
UserID
Asset Name
Start Time
End Time
Files Backed Up
Remarks
SharePoint Online
You can filter the report based on the following criteria:
Policy Name or Site Name: Choose the policy name to include only sites enrolled under the specified policy, or specify a Site name to see only specific sites.
Include Blocked Users: Check this box to include sites which are blocked.
Click View to generate the report. The report shows the following fields:
Site name
Start Time
End Time
Files Backed Up
Remarks
To download this report, see Download reports. To schedule this report, see Schedule reports.
Assets Not Protected
Not available for SharePoint Online
The Assets not protected report provides an at-a-glance overview of users in your organization with unprotected assets (assets which have not backed up in many days).
You can filter the report based on the following criteria:
Policy name: Select a specific policy to filter by, or select All to show data for all policies (enabled by default).
Number of Days: Filter by how many days it has been since the asset last backed up.
Include assets heard from ____ days: Filter by how many days it has been since the asset was last seen online.
Click View to generate the report. The report shows the following fields:
UserID
Asset Name
Policy Name
Last Backup (In Days)
Last Heard Time (In Days)
To download this report, see Download reports. To schedule this report, see Schedule reports.
Restore History
The Restore History report provides a concise summary of restore history for a configurable set of users or assets.
Microsoft Exchange, and OneDrive for Business
You can filter the report based on the following criteria:
Policy Name or UserID and Asset Name: Choose the policy name to include only users enrolled under the specified policy or specify a UserID to see only assets associated with a particular user. You can further refine by Asset name to view only the stats for a specific asset.
From Date / To Date: Enter the start and end dates you wish to limit the report to.
Click View to generate the report. The report shows the following fields:
UserID
Source Asset Name [Path]
Restored By
Destination Asset Name [Path]
Start Time
End Time
Items Restored
Restored Size
Status
SharePoint Online
You can filter the report based on the following criteria:
Policy Name or Site Name: Choose the policy name to include only sites enrolled under the specified policy, or specify a Site name to see only specific sites.
From Date / To Date: Enter the start and end dates you wish to limit the report to.
Click View to generate the report. The report shows the following fields:
Source Site [Path]
Restored By
Destination Site [Path]
Start Time
End Time
Items Restored
Restored Size
Status
To download this report, see Download reports. To schedule this report, see Schedule reports.
Asset Assignment Reports
Not available for SharePoint Online
This report shows which assets are assigned to which user. Click View to generate the report. The report shows the following fields:
User Name
Asset Name
Assigned User Name
To download this report, see Download reports. To schedule this report, see Schedule reports.
Capacity Savings Reports for OneDrive and SharePoint
The Capacity Savings dashboard and reporting features provide administrators with real-time visibility into storage optimization activities within OneDrive for Business and SharePoint. Administrators can monitor active Capacity Savings jobs, track execution progress, and review storage savings generated by storage optimization policies without navigating into individual workload screens.
For information on Capacity Savings reports, see Monitoring Capacity Savings.
For more information on Capacity Savings feature, see Capacity Savings for Microsoft 365.
Download reports for Exchange, OneDrive, and SharePoint
Reports may be downloaded in either PDF or Excel format by selecting the Download as button on the report page and selecting the desired format.
Schedule reports for Exchange, OneDrive, and SharePoint
Clicking Schedule on a report page will bring up the list of schedules for that report. The following information is displayed:
Schedule Name
Schedule Time
Recipient email IDs
Action
Edit schedule
Delete schedule
Create schedule
Click the Create New Schedule button at the bottom of the page and the Schedule Settings window appears. In addition to the filter criteria for the selected report, the following fields are configurable:
Schedule Name: Enter a name for the schedule to identify it.
Schedule Type
Days: When this option is selected, the report will run every day by default. You can click the Days dropdown menu to select multiple days you want the report to run. Clicking Every Day will select all days. When all days are selected, De Select All appears and can be selected to return to the blank default state.
Months: Select the month(s) you wish the report to run, and specify which day of the month the report should run.
Schedule Time: Specify what time the report should run (24hr format).
Administrators: Check the box next to the name of the administrator you wish to send the report to according to the schedule created. You can also select All admins to send to every admin in your organization.
Email reports to: Specify email addresses of additional recipients (who need not be administrators).
Click Save to finalize the new schedule. Note that once a schedule is saved, it will take at least 5 minutes to take effect.
Edit schedule
In the Action column of the schedule list, click Edit to make changes to a desired schedule. You will then be able to adjust any of the fields listed in the Create Schedule section.
Delete schedule
In the Action column of the schedule list, click Delete to permanently remove a schedule. A confirmation window will appear - click OK to confirm the deletion or cancel.